This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Fenchurch Law Limited.

Fenchurch Law Limited, whose registered office address is at 40 Lime Street, London, EC3M 7AW is the Data Controller.

As from 25th May 2018, most personal data processing in the UK is subject to the EU General Data Protection Regulation (“GDPR”), as supplemented by UK legislation.

Personal data is any information that directly or indirectly identifies a living individual. We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws.

The information about you we may collect, hold and process is set out below, along with the legal basis we rely on in order to process such information:

Information

Legal Basis

  • Name
  • Address
  • Email address
  • Telephone number
  • Full details of job offers and placements

The processing of this information is necessary for the purposes of our legitimate interests in being able to undertake the recruitment process and contact you during this period.

Subsequent to the recruitment process, and if you commence work with us, the processing of this information will be necessary for the performance of your employment contract.

  • Date of birth
  • National insurance number
  • Payroll details and terms
  • Bank account details
  • Commencement date of your employment
  • Job title
  • Starting salary
  • Emergency contacts

If you commence work with us, the processing of this information will be necessary for the performance of your employment contract.

  • Passport
  • Driving licence
  • In some cases, permits and visas
  • HMRC data
  • Pension scheme details
  • Court orders and statutory payments

The processing of this information is necessary for us to comply with our legal obligations.

  • CV/work history
  • Job preferences including role, geographical areas and salary
  • Any other work-related information you provide
  • References

The processing of this information is necessary for the purposes of our legitimate interests in assessing your suitability for any position and, where applicable, offering a suitable position to you.

  • A log of communications with you during the recruitment process by email and telephone

We process this information on the basis that it is necessary for the purposes of our legitimate interests in defending any legal claims made against us.

  • In certain cases, medical information

The basis for us processing this will depend on the circumstances, but will usually be one of the following: it is necessary to protect health and safety or to prevent discrimination on the grounds of disability, to assess your working capacity and/or where your explicit consent has been obtained, if required.

Consequences of failure to provide information

We ask you to provide the information listed above as it is a requirement necessary for you to be able to enter into an employment contract with us.

In circumstances where you do not provide us with the following information, we may be unable to pay you and any offer of employment may be withdrawn: your name, date of birth, address, HMRC data, bank account details and national insurance number.

Should you fail to provide a telephone number and email address, we will be unable to contact you via these methods throughout the recruitment process and we will be unable to contact you via a personal telephone number and email address during any period of employment with us.

Where you do not provide us with your passport, driving licence, visa or permit, any offer of employment may be withdrawn as we require proof of your right to work in the UK, in accordance with our legal obligations.

Failure to provide your CV/work history and references may result in our not being able to assess your suitability for any position with Fenchurch Law and therefore not offering you employment.

Where applicable, failure to provide us with details of any relevant court orders may mean that we are unaware of and therefore unable to comply with, the terms of any such order.

In certain cases, a failure to provide us with medical information may result in us not being able to make any reasonable adjustments that may be required in the event of disability, not being able to properly assess health and safety matters and not being able to pay you sick pay or assess your ability to work.

Your rights

You currently have the right at any time to ask for a copy of the information about you that we hold.  If you would like to make a request for information please email donna.baldwin@fenchurchlaw.co.uk.

In addition to this right of access, you will also have the following rights in relation to the information we hold about you:

  • Rectification – the right to have your information updated where it is inaccurate or incomplete;
  • Erasure – the right, in certain instances, to have your information erased;
  • Restriction of processing – the right, in certain instances, to have the processing of your information by us restricted;
  • Data portability – in certain instances, the right to receive in a useable format some of your information (only where such information was provided to us by you and is processed by automated means); the right to transmit that information to a third party without hindrance from us; and the right to have that information transmitted from us to a third party where technically feasible.

Where the processing of your information is based on our legitimate interests, you also have the right to object at any time to our processing of that information on grounds relating to your particular situation. Should you make such an objection, we will stop processing the information concerned unless we demonstrate compelling legitimate grounds for the processing which overrides your interests, rights and freedoms or to establish, exercise or defend legal claims. 

For further information about your rights, please contact Donna Baldwin at donna.baldwin@fenchurchlaw.co.uk

Retention of your data

Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy. We will only hold information about unsuccessful job applicants for a period of six months after the decision not to offer employment has been made.

Withdrawal of consent

If you have provided us with your consent to process your data, you have the right to withdraw this at any time.  In order to do so you should contact us by emailing donna.baldwin@fenchurchlaw.co.uk.

Concerns

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office at https:\\ico.org.uk\concerns\.

Contact

Please address any questions, comments and requests regarding our data processing practices to Donna Baldwin, Practice Director – donna.baldwin@fenchurchlaw.co.uk

Changes to the Privacy Notice

We may change this Data Protection Notice from time to time. In the case of any substantial change, we will notify you (where practicable) in writing or by email.